Ontario IFTA How-to Guide

Ontario is your base jurisdiction for IFTA licensing and reporting if you:

• you operate the vehicle from a place of business in Ontario
• you keep the vehicle records in Ontario or will make the records available to the Ontario Ministry of Finance
• the vehicle travels in Ontario and at least one other jurisdiction.

A motor carrier that enters Ontario with a qualified motor vehicle more than five times in a calendar year requires obtaining an IFTA license or interstate trucker license.

You can complete the Ontario IFTA application online at https://www.services.fin.gov.on.ca/OTP/Gentax/_/

‍You will need to fill out an Ontario Application for IFTA here.

‍Cost & Fees

There is a required decal fee of $10 per set.

‍Penalties

If you do not file your IFTA tax return or pay any taxes owing, you may be charged interest and penalty, and your IFTA license may be cancelled.

A person committing an offence relating to the improper use of coloured fuel in Ontario is liable to a fine and related charges on first offence of $465. Fines of up to $1 million or imprisonment for up to two years are possible for other offences under the Fuel Tax Act, such as tampering with coloured fuel. Offenders will also be audited and may be assessed tax, penalties and interest.

Prior to the end of the year, a renewal application will be issued automatically to eligible IFTA licensees.

The licence and the decals are valid for one year from January 1st to December 31st, and need to be renewed each year.

• Application Form for Ontario IFTA License: https://forms.mgcs.gov.on.ca/dataset/feb60081-525d-4c37-9677-7d1dd5b4de55/resource/32e5c639-9531-4bb3-a840-c697a5db96f4/download/0166e.pdf
• Guide for Completing the IFTA Quarterly Tax Return: https://forms.mgcs.gov.on.ca/dataset/ae6eaa3d-ceae-4465-8fd1-6b479b83f5bc/resource/9f14b3bf-97f2-4623-a997-8d29a7ac5ca9/download/0234k_eng.pdf
• Online Ontario Filing for IFTA: https://www.services.fin.gov.on.ca/OTP/Gentax/_/
• Ontario Tax Rates for IFTA quarters: https://www.iftach.org/taxmatrix4/
• Ontario IFTA Tax Phone #: 866-668-8297
• Ontario IFTA Tax Email: https://www.ontario.ca/feedback/contact-us

Certified ELD for Ontario commercial motor vehicles

Under IFTA, you are required to file quarterly motor fuel tax reports with your base jurisdiction.

The schedule is as follows:

• January to March: Due April 30
• April to June: Due July 31
• July to September: Due October 31
• October to December: Due January 31

You can file IFTA quarterly tax reports online at Ontario Tax: https://www.services.fin.gov.on.ca/OTP/Gentax/_/

There is a guide on completing the Ontario IFTA filing here.

Learn more about Switchboard Mileage Calculator: a free PCMiler alternative to automating IFTA mileage reports